The following specifications are recommended for the construction or retrofit of a depository facility.
Construction
- Concrete-block or brick construction
- Pitched or slant roof (recommended)
- Free-standing building (recommended)
- Floor-to-ceiling physical barriers between bays, with 4-hour fire rating, when building has more than one tenant
- When building has more than one client, library space to be an end unit only, for minimal adjacency
- Vapor barrier as needed to achieve temperature and relative humidity specifications above
- Isolated receiving area for the inspection and staging of incoming items
Physical Environment
- Temperature ranges from 60 °F (November – March) to 68 °F (April-October)
- Relative humidity of 50% or lower
- Remote temperature and humidity monitoring
- Air filtration as part of HVAC
- Moisture detection on floors with both audible and externally-monitored reports
- Traps placed throughout facility and monitored for ingress of insects, rodents and other vermin
Life Safety and Fire Protection
- Dry-pipe, pre-action fire detection and prevention system throughout
- A local fire-safety vendor shall install the system and inspect the facility periodically
- Lighting fixtures activated by motion detection
- Continuously-monitored by trusted third party for smoke detection, rate-of-rise (temperature), and pipe discharge
Physical Security
- Controlled entrance(s) with access via card-reader in which all ingress is recorded
- Camera monitored space; DVR drop with most recent 6-months of recording retained
- Motion detection throughout
- Glass-break detection, if any glass is present in building
- Door contact alarms on all perimeter doors connected to library space
- Immediate local police, fire or security vendor response required upon motion, door or glass break alarm
Access
- Access to facility for authorized persons only
- No direct patron access
Storage
- Steel racking with steel shelving
- 1.2 cu. ft. acid-free, triple side wall cartons with covers (recommended) for library items (books, journals) and archived records
- Racking configuration: 3-high stacking
Services
- Price ranges based on pickup and delivery once weekly to a single campus location
- More frequent service is common and can be priced accordingly
Example Carton Capacity/Annual Cost Per Item
